Gatherings

Dandelion Gatherings are highly co-created gatherings typically lasting between 2 days – 2 weeks, for 20 – 200 people.

This feature was originally developed to support camps at European Burning Man events Nowhere and the Borderland, and has since been used for several standalone microburns, along with online-only unconferences.

Gathering or Event?

GatheringsEvents
Highly participatory/co-created/horizontal, without much sense of hierarchyTypically have one or more facilitators/hosts that are clearly leading the event
Request contributions towards costsSell tickets
Can create Teams to discuss different aspects of the gatheringHave a single discussion box

It could also work to use both: sell tickets to an Event, and then include a secret link to a Gathering in the ticket confirmation email.

Creating a gathering

Click Gatherings > Create a gathering in the sidebar.

To accept payments, you must add either Stripe or Coinbase Commerce details.

Gathering access

You can choose from three access modes: Anyone with the link can join, People must apply to join, and Invitation-only. If you select People must apply to join, you will be able to define the questions people are asked on the application form.

Applications

Applications can be seen and voted on by all existing members. You can choose to have just one vote type, Proposers, or two, Proposers and Supporters.

The ‘magic number’ is the number of proposers + supporters required for an application to be accepted. (Note applications must always have at least one proposer to pass.) The magic number can be specified in the gathering settings, or you can choose to allow all members of the gathering to suggest a magic number, and use the median.

Features

There are 6 optional features of gatherings that can be enabled or disabled according to your needs:

  • Choose & Pay: Allow people to select and pay for core costs, accommodation and transport
  • Teams: Create Slack/Facebook-like channels to organise different aspects of the gathering
  • Timetables: Co-create unconference-style timetables of workshops and activities
  • Shifts: Allow people to sign up for shifts, for example cooking, washing or community care
  • Inventory: Allow people to list useful items and take responsibility for bringing them
  • Budget: Show a live and transparent budget of the gathering's finances

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